Fixed Desk vs Flexi Desk: What is the difference

Coworking has seen an extraordinary rise in recent years, particularly in dynamic business hubs like Dubai and the wider UAE. For startups, freelancers and remote workers, these flexible and cost-effective spaces offer an appealing alternative to traditional office leases. As well as being more affordable, they often foster collaboration, innovation and networking, without long-term commitment. But what is the difference between fixed desks and flexi desks in a coworking space and which should we choose? It’s important to choose an option that aligns with your goals, work, habits and operational needs. To help you make the decision, we will explore both options in more detail.

Fixed Desk vs Flexi Desk: What is the difference

As a business owner, one of the first decisions you will need to make is whether to opt for a fixed desk or a flexi desk. Both offer their own advantages and disadvantages but cater to different needs and working styles.

A fixed desk is a permanently assigned space. It means that you will get the same desk every day, with the option to leave your documents, equipment and personal items stored away, on-site. It’s a good option for professionals who know that they will need to be in the same place every day and need access to personal storage. If you work with sensitive materials, this might be a better option for you too. Many fixed desk packages offer 24/7 access too, ideal for entrepreneurs working in different time zones or irregular hours. However, they tend to be more expensive than flexi desks, an important consideration if you are just starting out.

A flexi desk (or hot desk) allows you to use any space available in a shared area. At the end of each day, you will need to pack up all of your belongings to allow others to use the space the following day. While there may be no personal storage available at the desk, many flexi desk offerings do offer options to upgrade with a locker. Obviously, this option is inherently less private and open to personalisation but they are also more affordable. It’s also a good option for freelancers or entrepreneurs who don’t necessarily need to be in the same space every day, particularly as many packages offer 24/7 access too.

Ultimately, the right option will depend on your access needs, working style, budget and location.

Benefits of a fixed desk

Fixed desks are a good option for entrepreneurs who need a consistent workspace and a professional base in the UAE. A fixed desk offers:

• Consistency: A fixed desk provides entrepreneurs, remote workers and SMEs with stability and structure. With a dedicated desk, you can maintain a more permanent workstation with multiple monitors and ergonomic accessories.
• Less time-consuming setup: If you need monitors and special equipment, a fix desk makes for less wasted time setting up each morning.
• Professional image: If you need to meet clients at your office, a permanent offer demonstrates reliability and credibility. Fixed desks are often in more private areas too, offering another level of professionalism.
• Sense of ownership: A permanent space gives the opportunity to personalise your workstation and feel more integrated within the co-working community.

Benefits of a flexi desk

Flexi desks are another good option for entrepreneurs, remote workers and startups in the UAE. They offer:

• Affordability: Flexi desk packages are typically significantly less than fixed desk options, making them a good option for those with limited budgets
• Mobility and flexibility: Users can choose any seat within a designated area, making it ideal for those who prefer a more dynamic setup and don’t need a desk every day. Some flexi desks may offer workspaces in multiple locations too, allowing you to work from different locations during the week.
• Collaborative environment: Flexi desking offers more opportunities for collaboration and partnership, as you will often work next to someone new every day. Many coworking hubs in Dubai actively nurture community through events and networking opportunities, so it’s a good option for those looking to expand their professional network.

How to choose the right desk for your business

Selecting the right desk setup for your business is important. It can influence your productivity, the dynamics of your team and the efficiency of your business operations. In the fast-paced business landscape of Dubai, it can be make or break.

So, what should you consider when it comes to choosing between fixed and flexi desk options? Here are some key factors to consider:

Consider your work style

Do you thrive on structure and anticipate putting in long hours? Do you need multiple screens and specific accessories, like ergonomic chairs and keyboards? If so, a fixed desk is probably the best option for you. On the other hand, if you’re always on the go, work remotely for part of the week and enjoy changing environments regularly, a flexi-desk is likely to be a better fit for your work style.

Evaluate your budget

Cost will be a critical factor in your decision. Flexi desks are generally more affordable, usually offered as part of a business setup package. This makes them a good option for solopreneurs, startups and small businesses. Fixed desks are more expensive but are worth the investment for those who need to reliability of a permanent desk. Coworking spaces offer a range of pricing plans to suit different budgets.

Consider the size of your team

If you’re working solo, the decision between fixed and flexi-desks will be much easier. But if you need to manage your team, you will need to consider their needs and requirements too. Do you need to work collaboratively? Flexi desking might work better. Do you have a large or specialised team that deals with lots of sensitive data? You probably need a fixed solution. Or, if you have a mixture, say temporary staff and core member teams, you could explore both fixed and flexi desk options.

Assess your current stage of growth

Early-stage startups will benefit from the low commitment and cost of flexi desks. As your business evolves and you build a consistent client base, you may find that a fixed desk option enhances your image and credibility, depending on the sector.  

Why choose Dtec?

Dubai Technology Entrepreneur Campus (Dtec) is the ideal choice for freelancers, remote workers and entrepreneurs living and working in the UAE. As the largest tech startup coworking campus in the Middle East, we have created the perfect environment for business setup in the UAE. We offer both fixed desk and flexi desk options at startup-friendly pricing with a simplified setup, so you can get up and running faster – for less. As well as desk space, you can enjoy access to a thriving tech and entrepreneurial ecosystem that offers opportunities to connect with like-minded professionals and industry experts, access to funding opportunities, state-of-the-art facilities and more.

Interested in exploring fixed desk and flexi desk options in Dubai? Get in touch with our team of advisors today to find out how we can help make the process as enjoyable and efficient as possible.